What we ask for, and why
If you are a participant in one of our activities or sign up to our mailing list, we, Mangorolla CIC, will collect information from you to help us run our activities and send you updates.
Our ICO reference number is ZA243399.
We’ll ask you a few questions on your profile page. You can answer these if you want to and edit them at any time.
Your account is linked to your teacher and school, so we can identify you if we need to. Sometimes we will be required to share your name and email with your teacher. This will happen if you break any of the House Rules or if we have a safeguarding concern.
This is what we ask all students:
||Your display name is shown when you ask questions, take part in live chats and leave comments. Please do not use your full name.|
||To identify a student in the event of a safeguarding or behaviour concern.|
||To tell you when your question has been answered, about activity updates (including evictions/winners), and follow up surveys for you to tell us what they thought of taking part. If you don’t have an email address, you can leave this blank.|
|How you identify
||Used anonymously (i.e. without your real names or email address) to understand how different people view careers in medicine.|
||To identify whether you are Year 9 or above and able to consent to share your information (more details below). Also used anonymously for evaluation.|
||For you to let the experts know a little about you to be displayed on your profile.|
Visible on the site Only visible to admins
We work with a range of funders and potential funders to run I’m a Mathematician. Some of our funders have specific evaluation requirements they implement across activities they support. We will only ask for this extra information if you are in Year 9 or above, and only share with funders if you say we can.
We ask for your name, email and information about your school and subject when you register your interest in our activities. This is so we can send you information about our activities that are relevant for you. We may also send you information about our activities that might be relevant for your colleagues, but only with your consent.
If you are taking part in one of our projects, you will have a profile which you can edit at any time.
We ask for your name, email and information about where you work when you apply to take part in our projects. We use this to ensure you can participate in our projects, and to send you information about projects relevant to you. With your consent, we may also use this information to contact your employer to check your work status.
If you are taking part in one of our projects, you will fill in a profile on this site about yourself and your work which is visible to the public. You can edit this at any time.
If you access the site through a Social Media login — which means your account is linked to either your Facebook, Twitter or Google account — it will automatically send emails to the address connected to that account. You can remove this at any time by editing your profile, and removing the email address.
Keep Me Updated Mailing List
If you sign up to our Keep Me Updated mailing list we will ask for your name and email. This is so we can send you information about our projects, including upcoming event dates, project news and blog posts. You can unsubscribe from the list by clicking the unsubscribe link at the bottom of any email.
Our legal basis for collecting your information, and how you can remove it
If you are a participant in one of our projects (a student, teacher or expert), we collect information from you as part of our legitimate business interests. If we didn’t have this information, we wouldn’t be able to run our activities.
If you are a teacher, on being given a place in our activity we will ask you to give your consent for your students to answer the optional questions on their profile (more information above in What we ask for, and why).
If you would like us to remove any of your information you can email your request to email@example.com with your name, email you used on our site and what project and zone you were involved in. We will remove your data within 30 days.
Who we share your information with
If you are a student taking part in our activities, any data you provide us when registering or on your profile page is only stored on our site. We do NOT share your details with anyone else.
Teachers and experts
We may provide your data to third party suppliers in order to run our activities. All suppliers within the European Economic Area (EEA) are GDPR compliant registered data processors. We may use suppliers outside of the EEA. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. When transferring your information outside of the EEA, we ensure that appropriate security measures are taken. For example, if using a service in the US is it signed up to the EU-US Privacy Shield.
The third-party processors we use fall into a number of categories which are listed below:
- IT service providers – Software providers we use to help us to run our activities
- Email systems (Mailchimp and Hubspot) – To send updates on our activities, and to communicate with participants during an event
- Funders (experts only) – We will provide some information to our funders for research and evaluation purposes. This will include your name, place of work, and level of activity in the events.
- Employer (experts only) – Where you have agreed to share your information with your employer or a professional institution, we may share information about your activity in the event.
If you have signed up to one of our mailing lists (Keep Me Updated, Debate Kits or Teacher Registration list), we use email systems (Mailchimp and Hubspot) to manage email communication with you.
We do NOT share your details with anyone else without you giving permission that your information can be used in that way. No companies, no sponsors.
How long we keep your information for
If you are a student who has taken part in one of our activities, your personal information will be removed three months after your zone has ended. That means we’ll delete your name, email address, postcode and date of birth, if you’ve given them to us. We will then make any questions, comments or evaluation surveys you have sent on the site anonymous.
Teachers and experts
If you are participating in one of our activities as a teacher or expert, we will keep information about you and your participation for as long as the project continues to run so we have a record of what happened in each event. You can request for us to remove your information at any point.
If you are signed up to one of our mailing lists, we will keep your information until you unsubscribe from the list, which you can do so with a link at the end of every email.
Accessing your information
You have a right to access all of your information. To request access, email firstname.lastname@example.org with your name, email you used on our site and what project and zone you were involved in. We will then provide everything in your preferred format within 30 days.
If you are a participant in one of our events, you can view and edit your profile information at any time by logging in and clicking ‘Edit my profile’.
During the event our computers put a session cookie on your computer. If you block this cookie the site can’t work, so please don’t do that. A session cookie is a small file that identifies who you are. It allows you to vote once, to ask questions and take part in live chats showing the screen name you choose (we will never put your real name on the site). After you log off the cookie is removed from your computer.
As you use the site we do record some information that could be traced to you. We record how you vote so we can check the evictions are done fairly if necessary. This information NEVER gets released though, except on your profile page where logged in users in your zone will be able to see who you most recently voted for.
We also record what questions you ask and what you say in Live Chat. We do this so the experts know who they are talking to – at least they know your username. We also record when you log in and where you log in from (your IP address). We log the IP address so that if someone registers on the site claiming to be someone else then we can see where they are logging on from. It also helps us track any technical issues.
That sounds like a lot but it doesn’t get given away and nobody will be able to trace it to you.